That would be a big giant:
I took a few weeks to let the issues that occurred be addressed by the BBF staff before deciding to sit down and write this. Then once they’d “resolved” the issues I took a few more weeks to stew over that. I’m going to be honest and open here, as I always try to be. I’m going to try to be factual as well…Here goes…
So what happened? I was extremely excited when I learned the 5th Annual Boston Book Festival was offering this:
New in 2013! Individual authors and independent literary presses can take out a table along “Indie Alley.” This newly created, author-exclusive exhibitor area is situated in front of the John Hancock Tower at the intersection of St. James Avenue and Clarendon Street. The Boston Magazine even spoke about it…
The independent author and self-published book industries are booming at the moment, and organizers of the annual Boston Book Festival recognize that…
So to cater to the demand, for the first time ever, they are offering up space to those who have worked tirelessly to get their name out without the help of a major publishing company to back them up.
“That market is exploding right now. I think one of our goals [at the festival] is to always spark the interest and creativity of aspiring authors, and to have attendees be able to see people who are out there [self-publishing], and getting voices out there, which can be inspirational for them,” said Norah Piehl, deputy director of the Boston Book Festival. “It provides a voice for people at the festival that may not otherwise be heard.”
(Read the Entire Article by clicking on Boston Magazine above).
The key thing here that happened was–we weren’t heard. I really should have known better, as I am from Mass. In fact I was only a twenty minutes from Boston growing up. The thing is, I’m not really all that familiar with Boston. I didn’t realize the place they were putting us was NO WHERE near the event on Copley Square. We were abandoned in a corner; one that no one would even pass through to get to the main event. What do I mean by abandoned? There was absolutely NO signage indicating where we were, and the map…our tiny, miniscule dot was laughable. Many authors had fans and/or family members that came specifically for Indie Alley–and they couldn’t even find it! The event was to last from 10PM to 5PM, and promised to send some of the 25,000 people that attend annually our way. Great in theory! There sure was a huge mass of people on Copley Square–there was live music, booths with books and major published authors, oh and TONS of people…a BLOCK away from us. The attention and traffic to those areas was obvious, and then the other obvious thing was the MASSIVE amount of space that we could have been in. No, I’m not talking about the lawn of Copley Square–it was obvious that was not to be trodden on, and I’ve got no issue with that. I’m talking about the space around the lawn to the right that was empty! The space that to the front and left was filled with those major published authors. In the end I sold some books, one to a fan of another author who I just happened to be talking to when the fan came, and another two to two other authors at the fair. The bill for this day…well, between what I paid for the table, to drive on the Mass Pike, the time spent driving (3 hours total), the time I spent freezing my butt off and the cost of marketing materials and paperbacks. Well, I’m in a big fat red zone. The BBF pointed out that was a risk we took, because they couldn’t guarantee attendance. The fact is, the BBF gave us plastic tables, with .50 cent plastic table clothes and a sticker with our name on it and an area where no traffic would go through. By 2:00 half of the authors had left in a huff, and by 2:30 I’d left, too. I was sullen, but at the same point, it was a risk. I understand that–I only wished we hadn’t been thrown off in a corner–or that there was SOME sort of signage indicating the hole in the wall that we were in compared to the main event. I didn’t want a refund. I’d just wanted my voice to be heard–a struggle that is evident in being an Indie author; one that the event organizers claimed they understood. They’re attention to the main event (which we should have been included in and it was always alluded to that we would be) and claimed ignorance of us indicated they didn’t understand. So, I decided to write a letter:
I’m not sure if you would be the person to speak about this, but the event really didn’t go the way that I thought it would. I was very disappointed with the set up, as there was no signage indicating where we were, and we were a block away from the actual Festival. Honestly, it really was like being in an alley, but it wasn’t even in direct walking distance of the festival. It truly felt as though we were an after thought. I was excited for the chance to be a part of a major book festival, and was disappointed that we were put off in a corner where no one would, or did, find us. It was even more frustrating to see the plethora of people gathering at the actual festival, and the mass of empty space in which we could have been–actually a part of the festival. I’ve had more exposure at local high school craft fairs, of which I paid much much less to be at. I do thank the organization for attempting to invite independent authors to the event, but in the end it felt like we were being scorned. I appreciate you taking this into consideration for your future events. I’d love to be a part of the Festival next year, but only if cost and the location are considered and changed.
Looking at it now, it does seem a bit harsh, but it was truthful. I did feel scorned and put in a corner. In fact this kept playing in my mind:
I certainly don’t want to sound like a cry baby in this situation. I took the risk. I paid the money, and I realized it really didn’t work. C’est la vie. I was surprised by the BBF’s answer:
Dear Indie Alley Exhibitors,
Many of you have reached out to us after the last week following your time at the Boston Book Festival. We are disheartened that so many authors had a bad experience at this year’s BBF. Our intention with setting up Indie Alley was to offer independent authors a chance to exhibit at our event and we are sorry that Indie Alley did not draw the audience we had hoped it would.
To address some of the issues you have raised, you should know first of all that the space that we used for Indie Alley is the only one the city of Boston would allow us to use. Our request to close Trinity Place to traffic was denied and the grass at Copley Square is off-limits. In terms of foot traffic, we had planned to have an entire day of poetry readings in the Blue Glass Café in the John Hancock building, which would have brought several hundreds of festival-goers through your exhibitor area. We were notified less than a month before the BBF that the building’s power would be off for HVAC repairs and that we would have to relocate the poetry. This was unforeseen.
Indie Alley was an experiment, and apparently one that failed. We regret that failure and in future years will return to our policy of not offering individual authors exhibitor space. This is a shame, but we have no other choice given the poor attendance this year.
While we are as disappointed as you are that Indie Alley was not a success, we did invest both time and money in setting it up. This was a risk that you as exhibitors and we as the event planners took jointly and while your contract states that there are no refunds, in light of the poor attendance we would like to offer to refund each of you half of your fee. To request a refund, please download the attached document, sign and either fax or mail it back to us, attention <name removed for privacy>.
Please know that we have learned from this year’s experience how better to serve our community in the future, and we hope you are able to attend and enjoy the BBF in future years.
We got a list of excuses, but no explanation for why they didn’t decide to move us to the large area NOT on the lawn, or to the huge sidewalk area that was still in viewing of the main event. No explanation for why there was NO SIGNAGE indicating where we were. No explanation for why we WERE A TINY dot on a map. We got a refund, and an invitation to attend in future years BUT NOT AS EXHIBITORS. This was the part that upset me the most. In future years <we> will return to our policy of not offering individual authors exhibitor space.
WHAT? Really? That was the part that had me sitting rereading the letter over and over again in disbelief. Shunned. Scorned. Abandon. Definitely not understood. This year didn’t work, we can all admit that–but why can’t we work to make this better? I’m sure that many of the authors, including myself, would be willing to meet via conference call with event organizers to talk about how future years could be better organized. I’m a project manager–I do marketing plans–there’s a failure component in both. You fail, you look at why and you revise your plan! You do not abandon it!
So, yet again, New England is left without a Festival or Conference to celebrate Indie authors and what they contribute to the literary world. BBF could have filled that hole, and after one poor attempt they gave up. I don’t plan on giving up, but at this point there isn’t much I can do in the way of Festivals. So, plan on coming out to the bookstores that I do my release signings at, and the high schools I do craft fairs at…I’ll be there with a great novel and a smile!